Set the gross (VAT-inclusive) price a customer pays per billing installment at each frequency. Leave blank to exclude that frequency.
Active Subscriptions
Invoices
Invoice #
Customer
Date
Due
Total
Status
Fennoa
Sent
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New Invoice
Select a customer and add line items to see the preview
Invoice
Invoice Details
Actions
Quotations (Offert)
Offert #
Customer
Date
Valid until
Total
Status
Became invoice
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New Quotation
Changing this does not move the counter, so the next new quotation is unaffected. Must be unique.
Quotation
Contracts
Customer
Product
Frequency
Start
End
Status
Auto-renew
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Subscriptions
Customer
Product
Qty
Interval
Next Invoice
Status
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Company Settings
Invoice Numbering
Enter the last invoice number from your previous system. Next invoice will continue from here.
Quotation (Offert) Numbering
With a prefix the counter restarts each year (OFF-2026-00001). Without one it counts up forever (OFF-1, OFF-2).
Set this to continue a series from another system. Lowering it past existing quotations will cause a duplicate-number error on save.
Default "valid until" date on a new quotation. You can still change it per quotation.
Logos
Upload multiple logos for different brands/services. The default logo is used on invoices unless overridden.
Payment QR code
Upload a single payment QR image from your bank. Tick "show by default" to put it on every invoice; you can still uncheck it per invoice.
Email
Used by "Send via Email" on the invoice detail to attach the PDF and email it to the customer.
SMS (Sweden)
Used by "Send SMS" and "Send Reminder" on the invoice detail. A text message can't carry a PDF, so the customer gets a private link to the invoice instead. Swedish mobile numbers only.
Sender name is what shows on the phone — max 11 letters/digits, no spaces. Customers can't reply to a name; use your mobile number in +46… form if you want replies.
Placeholders: {firstName}{customerName}{invoiceNumber}{total}{currency}{dueDate}{reference}{companyName}{link}.
Always include {link} — that's the invoice. You can also edit the text on each individual send.
Invoice link domain
The address customers see when you send an invoice by SMS. Use a domain of your own so the link is recognisably yours — an unfamiliar domain in a payment message looks like phishing and people don't click it. Leave blank to use the system default.
Origin only — no path, no trailing slash. The domain must point at this server and have a certificate, or the links will not open.
Incoming mail (IMAP)
The system periodically checks this mailbox and turns invoice attachments (PDF/photo) into incoming invoices. Use a dedicated address you forward supplier bills to.
Users
Name
Email
Role
Status
Joined
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Pending Invitations
Email
Role
Invited By
Expires
Status
No invitations
Incoming Invoices
⚠ New email senders awaiting approval
Invoices from these addresses are held (not shown below, not AI-read) until you approve the sender. Approve to release them and let future emails through; block to delete them as spam.
Supplier
Invoice #
Due
Total
Status
Source
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Incoming invoice
Enter incoming invoice
Invite User
Invitation sent! Share this token with the user:
Send Invoice via Email
The invoice PDF will be attached automatically. Sent from .
Send Quotation via Email
The quotation PDF is attached automatically. Sent from . A draft quotation is marked Sent once the email goes out.
Send Invoice via SMS
Placeholders: {firstName}{customerName}{invoiceNumber}{total}{currency}{dueDate}{link}.
Edit freely — changes here apply to this message only. Save a permanent default in Settings → SMS.
No link in this message. The customer will get text with no way to open the invoice. Add {link} where the link should appear.
Preview — exactly what is sent
New Customer
New Product
New Contract
Contract
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Activate Contract
This records the first prepayment as a paid invoice and sets the contract to active.
Change Frequency
You can only upgrade to a longer commitment. Already-invoiced periods stay; future pending periods are rewritten at the new price.
New Subscription
Export invoices as PDF
Opens the selected invoices in a new browser window. Click Save as PDF at the top to download them all as a single PDF, or use your browser's print dialog (Ctrl/Cmd+P) to send them to a printer.